Membership Frequently Asked Questions
Membership Frequently Asked Questions
Where is my plastic membership card?
Membership cards are commemorative
in nature and do not serve any functional purpose. As such the
Secretary orders them in batches maybe once or twice a year, normally in
conjunction with the January DB clean up for folks who do not renew.
Depending upon when your form arrives in relation to the last order, it
could be several months before a card gets ordered and sent. Years ago
the card was dated and members got one for each membership year.
However, as costs increased the Board in 2007 voted to establish a one
time issued permanent membership card as a cost saving measure.
When can I expect to receive my PLATES magazine?
PLATES Magazine is
issued 6 times a year for the months of February, April, June, August,
October, and December. It is mailed on or about the first of the month
during the even numbered months. The address mailing list is produced
on the 24th of the month preceding mailing and sent to the editor on the
25th. He strives to get them in the mail by the 1st of the month, but
if that falls on a weekend or Holiday it may go out a few days earlier
or later depending upon the printer's workload at the time.
My PLATES magazine did not arrive, how can I get a replacement?
Replacements are sent by the secretary. You can email him at
email@example.com, or you can
leave a message on the message line (757) 851-6625 leaving your name,
member number, and which issue you did not get. Please keep in mind
that the magazine is not always sent out on the exact 1st of the month.
Additionally, the timelines in which replacements are sent differ for
each class of mail service. For 1st class, replacements are sent if the
magazine has not been received after 7 days following the date of
mailing. For 2nd class, replacements are sent after 30 days has elapsed
since the date of mailing.
NOTE: When considering which class of service to use I urge you to
consider the timeliness of service you need for PLATES magazine. 2nd
class delivers in a week or so for many people, but it is not uncommon
to take a month or more. Additionally, if your magazine is not
delivered because you failed to advise us of an address change and you
opt for the 2nd class periodical rate that does not get forwarded, there
is going to be a charge for the replacement.
How do I know when my dues expire? Your dues expiration date can be
found on your magazine mailing label right above your name:
(Membership Expires: 12/2016)
John Doe 10999
101 Main St
Anytown VA 12345
You can also check your dues expiration date, current class of
service, and the current address we have for you on file in the members
only section of the club website on the myStats page located at
The information shown there can only be seen by you.
Where is my renewal form? Renewal forms are enclosed in the August and
October issues of PLATES magazine each year or can be downloaded from
the club website.
I just joined in September, why am I getting a renewal notice a month later?
ALPCA memberships run on a calendar year basis. Members can
renew for up to 5 years in advance. Members joining for the full rate
after 1 August have the option of renewing the following year for Â½ the
normal rate for their class of service.
How do I know when my payment is received?
If you send in a payment and
that envelope date gets updated during the next mailing, then I received
your dues payment prior to generating the mailing list on the 25th of
the odd numbered months. You can also go to your myStats page mentioned
above. If it is updated then I have received your payment. You can
check that to see if your payment was received. With 2800+ renewals
coming in it is not feasible to confirm receipt of each one, sorry.
Why can it take up to 6 weeks for my check to be cashed or my charge card to be charged for dues payments?
It doesn't normally, but
regardless of when it is cashed or posted by your financial institution
your membership account is credited the day the secretary receives your
payment and is visible to you when the next update occurs for the
eRoster. Depending upon what day of the month that is it could be a
month until you see it on your statement. Check deposits are made once
a month and a corresponding deposit report is sent to the Treasurer.
Thus, if your payment arrives during the first couple of days of the
month, in most cases it will not be deposited until the month's
activity is closed out.
How do I get a password for accessing the members only section of the club website?
You can establish or reset your password
Your UserID is your ALPCA membership
number followed by the capitalized first letter of your last name. You MUST be
listed as a current member in the eRoster for that to work. The
passwords are stored encrypted so if you forget it, neither I nor the
webmaster can tell you what it is. You have to reset it.
Last revised February 2016